Survey Registration Requirements

Policy Statement

All surveys should be coordinated by the Office of Institutional Research and Strategic Analytics.

Reason for Policy

The University does not want its constituents to face survey fatigue and receive unauthorized or unapproved surveys.

Who Is Governed by this Policy

Faculty, Staff and Students

Policy

The University requires that the Office of Institutional Research and Strategic Analytics coordinates the surveying of Adelphi’s students, faculty, staff, graduates, and alumni by use of a central survey tracking system. If your research includes distributing a survey to any of these aforementioned constituent groups, after you apply to and receive approval from the Institutional Review Board (IRB), you will need to register your survey with the Office of Institutional Research and Strategic Analytics.

A survey (including those administered online, via email or on paper) must be registered if it is to be administered to any of the following groups:

• Currently enrolled students
• Formerly enrolled students
• Recent graduates
• Alumni
• Faculty
• Staff

The following surveys do NOT have to be registered:

• Anonymous questionnaires administered for purposes of evaluating participants’ satisfaction at an event
• Surveys of external populations (not affiliated with the University)
• Surveys for a course assignment, under the supervision of the instructor, for which the target population can be contacted directly (such as the students in the course).

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Forms

Survey Registration Form

Related Information

More information can be found on Office of Institutional Research and Strategic Analytics.

Document History

• Last Reviewed Date: October 2024
• Last Revised Date: October 2024
• Policy Origination Date: 2009

Who Approved This Policy

The Office of the Provost approves and updates this policy.