Social Security Number
This policy describes the purpose of an employee’s social security number for employment purposes.
Policy Statement
This policy describes the purpose of an employee’s social security number for employment purposes.
Reason for Policy
This policy sets forth the framework for the University’s collection, management and use of Social Security numbers.
Who Is Governed by this Policy
Faculty and Staff
Policy
All newly hired employees must provide the Office of Human Resources with their Social Security number in order to be authorized to work. Furthermore, the name and Social Security number an employee provides and uses while employed at Adelphi University must completely match the name and number on file with the government at the Office of Social Security. If an employee’s name and/or Social Security number changes while employed, the employee must contact the Office of Human Resources to update the employee information kept on file.
Definitions
This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.
Procedures
When a newly hired employee is processed, the employee is asked to provide the Office of Human Resources with their Social Security number within the first three days of work and use the name provided on the card while employed at Adelphi University.
Forms
If an employee’s home address, name and/or Social Security number changes while employed, the employee must complete a correction of Payroll/Personnel Records form.
Related Information
This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.
Document History
- Last Reviewed Date: March 16, 2023
- Last Revised Date: September 14, 2018
- Policy Origination Date: unknown
Who Approved This Policy
Policy Owner and Executive Leadership
Policy Owner
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Contact
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516.877.4970
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Levermore Hall 203
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Contact
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Levermore Hall 203
Secondary Contacts
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Contact
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516.877.4970
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Levermore Hall 203