Resignation from Employment

Policy Statement

This policy is designed to ensure the correct process is followed by Adelphi University employees in the event of an employee tendering their resignation from the University.

Reason for Policy

The purpose of this policy is to identify steps to complete when staff voluntarily terminate employment at the University.

Who Is Governed by this Policy

Faculty and Staff

Policy

An employee who separates from employment shall provide a signed and dated resignation letter which states the last work day for the employee.  No vacation or personal time is allowed to be taken during the notice period.

Accrued, unused vacation will be paid only if adequate notice of separation is provided; Department Heads must give the University at least four weeks notice of separation and all other employees must give two weeks notice.  If sufficient notice of resignation is not given, there will be no payment for accrued and unused vacation.

All reference inquiries for the employee shall be referred to the Office of Human Resources. Only dates of employment and job title will be confirmed.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

1. The Department Head must notify the separating employee of his/her responsibility under this policy to submit a resignation letter to the Office of Human Resources and to return all University owned equipment and/or property before he/she receives his/her final check. Such equipment or property may include, but shall not be limited to, uniforms, keys, ID badges/cards, computers, cell phones and any materials, supplies or other equipment issued or loaned to the employee.
2. The Department Head should not approve any vacation or personal days during the notice period.
3. The Department Head must ensure that all equipment and/or property have been returned prior to the separating employee’s last day of work.
4. The final paycheck will be mailed to the employee unless the employee has direct deposit.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: March 16, 2023
• Last Revised Date: March 16, 2023
• Policy Origination Date:Unknown

Who Approved This Policy

Policy Owner and Executive Leadership