Residence Hall Agreement

Policy Statement

This policy sets forth core principles and standards with respect to the residence hall agreement for students at Adelphi University. It outlines the following areas related to on-campus living at Adelphi University:

• Eligibility
• Length of Agreement
• Housing Deposit
• Mold
• Meals
• Insurance
• Payment
• Resident Activity Fee
• Room Assignments
• Cancellation/Termination of the Agreement by the University

Reason for Policy

The purpose of this policy is to document the agreement between the resident student and the University. The policy serves to facilitate the various processes and functions to be undertaken by the student and the University in accordance with the agreement.

Who Is Governed by this Policy

Resident Students

Policy

This document constitutes an agreement between the undersigned student-resident (hereinafter called “resident”) and Adelphi University (hereinafter called “University”). This agreement sets forth the terms and conditions pertaining to the occupancy of a residence hall at Adelphi University. In addition, you are agreeing to the terms, conditions, and policies contained in the Guide to Student Life, as well as other publications such as the University Bulletin, the Room Condition Form, the Code of Conduct, and other University policy documents. This also constitutes acceptance of membership in the student government of the residence hall to which the student is assigned. No guarantee is made concerning the number of occupants in a room. If a vacancy occurs in a room, the remaining student(s) in that room will accept a new occupant or be relocated to another room with or without a roommate. Residential Life reserves the right to place another student in a vacant space without notification. Residents may not exhibit behavior that intimidates or interferes with the use of the space by others, specifically, but not limited to, behavior that attempts to force a roommate to move out of the room or prevent a new roommate from moving in. A converted triple room rate is a special rate used while three students are living in the room. The special rate reverts to the double rate when three students are no longer assigned to the room. Failure to comply may result in termination of the agreement.

Eligibility

1. Except as specified by agreement, residence hall space is provided to University students on a priority basis each semester as follows:

1. Registered, full-time undergraduate students;
2. Registered, part-time undergraduate students;

Failure to maintain class attendance or registration constitutes a breach of this agreement and will result in loss of housing privileges.

Length of Agreement

2. Except in the case of midyear graduation or withdrawal from the institution, this contract is binding from the date of occupancy to the end of the current academic year. The agreement period begins at 10:00 a.m. on the day before the first day of classes and ends 24 hours after the resident’s last exam or 5:00 p.m. on the last day of final examinations, whichever is earlier. A resident may be released from this agreement only if approved by a special committee that shall review each request individually and with reference to prevailing University policy for granting such waivers.

Housing Deposit

3. Residents shall pay to the University a $300 non-refundable deposit with this agreement to request a space in the residence halls for the ensuing agreement period. $200 of the deposit will be applied to your student account and $100 will be retained as a damage deposit. Person(s) found responsible for damage will have financial responsibility for the cost incurred to fix or abate the damage. When the person(s) cannot be identified as responsible for damages, all residents of a room, suite, wing, floor, or residence hall will share equal financial responsibility for the cost incurred to fix or abate the damage. Liability for damage may exceed the amount held as damage deposit.

Mold

4. According to the Center for Disease Control (CDC), “molds are fungi that can be found both indoors and outdoors. Molds grow best in warm, damp, and humid conditions, and spread and reproduce by making spores.” Although mold naturally exists in the air inside and outside, rooms should be free of surface mold, mildew, or excessive moisture. If you discover any mold, mildew or excessive moisture upon inspecting your room before occupancy, you are required to notify your RA immediately. During your occupancy of the room, you are required to maintain the room and its contents, as well as the common areas of the residence hall, in a clean and dry state so as to prevent the growth of surface mold. This includes allowing proper air circulation, removal of food and perishable items, ensuring clothing is dry, and keeping windows closed during rain or other inclement weather. You are encouraged to open the windows during warm, sunny days in order to permit air circulation.

Meal Plan

5. All on-campus residents are required to purchase a meal plan offered by Adelphi University Dining Services. Residents wishing to reduce the meal plan selection (which may go no lower than the minimum meal plan offered) may do so within the first two weeks of each semester. Changes to your meal plan will be reflected on your student account.

Insurance (health, accident, personal property)

6. Residents are required to have health insurance that meets the Patient Protection and Affordable Care Act (PPACA) guidelines. Students are automatically enrolled in the school plan when they register for housing.
7. Students who have private health insurance may apply for a waiver by visiting. All applications will be reviewed by the plan administrators and decisions can take up 10 business days.
8.Applications for waiver must be made by October 1 for fall semester students or March 1 for new students who are starting in the spring semester.
9. Every student is also covered by an accident policy; this fee is included in the resident’s University fee and provides $2,000 in injury coverage.
10. The University assumes no liability for loss of or damage to the resident’s property. Residents should secure adequate coverage either through their parents’ or guardians’ homeowner’s insurance, or through additional insurance.

Payment

11. Residents are required to pay all University fees, including the full charge for the residence space and meal plan to which they are assigned.

Resident Activity Fee

12. Once the semester begins, the $25 Resident Activity fee is no longer refundable.

Room Assignments

13. Whenever possible, room assignments are made in accordance with requests stated on the Residence Hall Agreement. However, the University reserves the right to make room assignments or room changes at its discretion. This agreement does not guarantee a specific room or room type. Assignments are made without regard to race, religion, age, color, creed, sex, marital status, sexual orientation, ethnicity, national origin, disability, genetic predisposition or carrier status, veteran status, status as a disabled or Vietnam-era veteran, or any other basis protected by applicable local, state, or federal law.
14. Residents must personally claim their residence hall space by 10:00 a.m. on Wednesday, August 29, 2018 (Fall) and January 25, 2019 (Spring). Space not claimed by that time will be forfeited. Please refer to Room Refund Policy for the refund schedule.

Cancellation/Termination of the Agreement by the University

15. The University may terminate its agreement with the student at any time in the event of a resident’s violation of the University’s policies governing student conduct, residence hall regulations, nonpayment, or for health, safety, or behavioral reasons. When a student withdraws from the University, this agreement is automatically terminated, although financial obligations as are not excused. A student who is dismissed from the University or housing for misconduct or who withdraws when under investigation for misconduct will not have housing fees refunded. This agreement automatically terminates upon a student’s graduation.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review, this area will be evaluated to determine if additional information is needed to supplement this policy.

Forms

Residence Hall Agreement

Related Information

Get more details on how to apply for housing

Document History

• Last Reviewed Date: July 18, 2023
• Last Revised Date: July 18, 2023
• Policy Origination Date: Not known

Who Approved This Policy

Sentwali Bakari, Vice President for Student Affairs and Diversity Equity Inclusion and Belonging