Personnel Records
University personnel records should be accurate, relevant, and safe from improper disclosure. Federal and state laws require that certain information be gathered and maintained in personnel files.
Policy Statement
University personnel records should be accurate, relevant, and safe from improper disclosure. Federal and state laws require that certain information be gathered and maintained in personnel files.
Reason for Policy
This policy provides guidance to employees about their privileges and obligations with respect to their own personnel records, and guides University personnel responsible for producing and maintaining personnel records in the appropriate handling of those records.
Who Is Governed by this Policy
Faculty and Staff
Policy
The University maintains personnel files containing employees’ work histories to be used for payroll, benefits and other employment purposes.
Personnel records are University property and are afforded confidential treatment at all times. Employees may review their personnel records (with 24 hours advanced notice) by contacting the Office of Human Resources. See “Access to Personnel Files” policy.
Definitions
This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.
Procedures
If an employee wishes to view his/her personnel file, he/she must contact the Office of Human Resources to schedule an appointment.
Forms
This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.
Related Information
See Access to Personnel Files Policy
Document History
- Last Reviewed Date: March 14, 2023
- Last Revised Date: March 14, 2023
- Policy Origination Date: Unknown
Who Approved This Policy
Policy Owner and Executive Leadership
Policy Owners
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Contact
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516.877.4970
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Levermore Hall 203
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Contact
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Levermore Hall 203
Secondary Contacts
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Contact
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516.877.4970
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Levermore Hall 203