Personal Leaves of Absence

Policy Statement

Full-time nonunion employees may request an unpaid leave of absence for personal, and/or family-related reasons.

Reason for Policy

The University recognizes that eligible employees may need time away from work for a variety of reasons or to attend to personal matters.

Who Is Governed by this Policy

Full time non-union employees.

Policy

The University will consider requests for personal Leaves of Absence without pay in certain exceptional circumstances, at its sole discretion. Approved personal leaves of absence are without pay and for a maximum duration of 20 business days. Personal leaves may only be granted by the Office of Human Resources, with the concurrence of the Department Head/Dean.

All full-time, non-union employees are covered. Leaves of Absence for union employees are covered in the applicable collective bargaining agreement. When an employee wishes to apply for a personal leave of absence, he/she must submit a Leave of Absence Request Form.

This completed request form must be approved by the employee’s immediate Supervisor, Dean or Department Manager, and the Office of Human Resources. Leaves of Absence are not considered approved until written approval from the Office of Human Resources is received.

Employees covered under the University’s group insurance plans must pay 100% of the premiums by check while out on a personal leave of absence.

Employees participating in one of the pre-tax accounts, must re-elect contributions upon return from the leave.

Employees must first exhaust all of their vacation and personal time prior to taking a leave of absence.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

An eligible employee must request a personal leave at least 30 days in advance of the first day of leave when possible. Where the need for such leave is not foreseeable, a request for leave must be made as soon as practicable. Requests for leave and any changes in related information must be forwarded to the Office of Human Resources.  The University reserves the right to require documentation.

Failure of an employee to return to work on the first work day immediately following a leave may result in the termination of the employee’s employment.

Forms

Application for Leave of Absence

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Policy Origination Date: January 01, 2000
• Last Reviewed Date: April 22, 2024
• Policy Reviewed by: Policy Owner and Policy Experts
• Last Approved Date: April 22, 2024

Who Approved This Policy

Executive Leadership