Fleet Management

Policy Statement

The Department of Public Safety and Transportation utilize a third-party vendor to monitor the maintenance on University vehicles.

Reason for Policy

To monitor maintenance procedures on all University vehicles to insure they are done properly, safely, efficiently and at the correct cost.

Who Is Governed by this Policy

Staff

Policy

All the maintenance on University vehicles are monitored by the Department of Public Safety and Transportation. A third-party vendor is contracted to monitor the progress of the vehicle maintenance. The vendors are required to contact the third-party vendor to obtain permission to work on any vehicle. The third-party vendor has the records on all vehicles and questions the vendors if they feel that something should or should not be done. In addition, if the amount to fix the vehicle is over $1,000.00, the third-party vendor must contact the department of Public Safety and Transportation before the work can be completed. Holman pays the vendors for the work and the final bill for all University vehicles is submitted into the third-party vendor system and payment is allocated each month per the designated budget based on the vehicle receiving the maintenance.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

Hollman.com

Document History

• Policy Origination Date: July 18, 2017
• Last Reviewed Date: July 30, 2024
• Policy Reviewed by: Policy Owner and Policy Experts
• Last Approval Date: July 30, 2024

Who Approved This Policy

John Siderakis, Vice President of Administration and Executive Leadership