Exit Interview

Policy Statement

The University is committed to providing quality programs and a good working environment for all employees. Exit interviews can be an important tool for gathering the kinds of information about the success of Human Resources programs.

Reason for Policy

The purpose of Adelphi University’s Exit Interview policy is to provide a structure that enables the University to elicit valuable information regarding the experience of employees who are leaving the organization.

Who Is Governed by this Policy

Faculty and Staff

Policy

An Exit Interview will be conducted either over the telephone, in person, or online by the Office of Human Resources with every full-time and part-time employee who voluntarily leaves the University (unless circumstances make it impossible to do so).

The Exit Interview serves the purpose of:

• Ensuring all legal requirements are met
• Disseminating information on final pay, benefits conversion, etc.

Additionally, employees who voluntarily resign will be provided with a link to the Exit Survey where employees can anonymously provide confidential feedback on their experiences at Adelphi.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

The exit interview will include the following information where applicable:

The employee will be informed of what monies are due (e.g., final pay, unused, accrued vacation pay) and when the payment will be made. The employee will also be informed of any monies owed to the University; e.g., tuition remission and the method of repayment. Except where state laws mandate a specified time period, any salary and vacation monies due the employee will be processed in the next payroll period.

Conversion of Group Life and Health Insurance will be explained and forms will be provided. In the case of 403(b), employees will be advised of their options under the terms of the plan.

Employees will be directed to return all University property, including laptop computers, cell phones, keys and picture identification to the Office of Human Resources.

If an employee is unable or refuses to attend an Exit Interview, the applicable information and documentation will be mailed to the former employee’s address via certified mail.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date:March 20, 2023
• Last Revised Date: March 20, 2023
• Policy Origination Date: Unknown

Who Approved This Policy

Policy Owner and Executive Leadership