Appointment Letters

Policy Statement

Each applicant who is offered a part-time (non-faculty) or full-time position and has accepted employment with the University must, at the time of appointment, receive a letter of appointment. The letter of appointment must be prepared on University stationery.

Reason for Policy

A letter of appointment is sent to an applicant who is offered a part-time (non-faculty) and full-time position and has accepted employment with University in order to ensure that the employee understands the terms and conditions relating to that appointment.

Who Is Governed by this Policy

Faculty and Staff

Policy

All new full-time and part-time (non-faculty) employees will be issued an Appointment Letter which states the start date, salary, eligibility for overtime, pay date information and the process necessary for the employee to be added to the payroll.

Non-union part-time and full-time employees’ appointment letters will also state the review process, at-will employment statement, job title, supervisor title, and job classification.

Additionally, all hourly and student employees, will receive information regarding their pay rate; pay date and eligibility for overtime payment, which will be available via the eCampus portal.

Once a decision has been made to offer employment to new full-time and part-time (non-faculty) employees, the Office of Human Resources will provide a draft of the Appointment Letter to the Dean/Department Head for review. Upon approval from the Dean/Department Head, the Office of Human Resources will present the Appointment Letter to the new employee for signature.  The Office of the Provost will issue full time faculty appointment letters.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: March 13, 2023
• Last Revised Date: September 17, 2018
• Policy Origination Date: Not known

Who Approved This Policy

Policy Owner and Executive Leadership