Advertising for Employment

Policy Statement

The University is required by law to follow certain guidelines such as the Equal Employment Opportunity Act when seeking candidates to fill university positions.

Reason for Policy

This Policy sets out the requirements for posting and advertising position vacancies prior to the selection of a candidate.

Who Is Governed by this Policy

Faculty and Staff

Policy

Employment advertisements must be approved by The Office of Human Resources and appropriate department head. Only the Office of Human Resources may place classified advertisements for employment and/or recruitment purposes in order to provide a centralized advertising program, ensure quality and cost effectiveness, comply with the University’s Equal Employment Opportunity and Affirmative Action Program regulations and bill the appropriate employment advertising budget. Department Heads or Chairs must only utilize Human Resources approved ad verbiage on member only lists.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

1. Once approval is obtained from the appropriate department head, the department/school may request that the Office of Human Resources place an advertisement.
2. The department/school must provide the Office of Human Resources with the following information about the position:
   • Job title
   • Job Description
   • Desired publication(s)
3. All ads must comply with Equal Employment Opportunity and Affirmative Action Program regulations and include the words, “Adelphi University is an equal opportunity/affirmative action employer committed to building a diverse workforce and strongly encourages applications from women, under-represented groups, members of the LGBT community, people with disabilities and veterans.”
4. The Office of Human Resources will fax or e-mail a draft of the advertisement (including the price and placement date) to the department for final approval upon request.
5. All invoices for ads will be processed in the Office of Human Resources and billed to the department placing the ad.
6. The Office of Human Resources will coordinate the recruitment process and no offers of employment should be made without prior approval from Human Resources or, for faculty positions, Office of the Provost, which includes a background check and, for faculty positions and executive leadership, subject to the Board of Trustees approval.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: March 06, 2023
• Last Revised Date: September 17, 2018
• Policy Origination Date: January 01, 2000

Who Approved This Policy

Policy Owner and Executive Leadership