Access to Personnel Files

Policy Statement

Employees who wish access to their personnel files must contact the Office of Human Resources at least 24 hours in advance requesting to review their files.

Reason for Policy

University employees have the right to view their personnel files if requested and protocols are followed.

Who Is Governed by this Policy

Faculty and Staff

Policy

1. Employees may review their personnel files. Employees are not permitted to remove the files from the office or to make photocopies of the contents (except for performance reviews).
2. Exempt from employee access are reference letters and reports, and records relating to investigation of a possible criminal offense or confidential investigations.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

Employees who wish access to their personnel files must contact the Office of Human Resources at least 24 hours in advance requesting to review their files.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: March 06, 2023
• Last Revised Date: September 17, 2018
• Policy Origination Date: Not known

Who Approved This Policy

Policy Owner and Executive Leadership