Procurement

The procurement procedure is necessary because the Office of Information Technology needs to review and approve department technology purchases on-campus.

The Purchasing Process

Form Submission

If you need new technology (hardware, software, etc.), get started by filling out the purchasing request form.

Research and Review

We will do research on each request (if required) and find the best quote for the product. We review all quotes with you before proceeding.

IT procurement will facilitate the required service licenses or terms and conditions reviewed with the contracts office, along with the third party review  required for all cloud based services. Any notable comments or security concerns will be shared with you before proceeding.

Order Creation

A purchase order is created and sent to all necessary individuals for approval. This can include managers, department heads and the budget and finance office.

Vendor Confirmation

Once approved, we send the purchase order to the vendor so they can finalize payment and send the product.

Receive and Install

Once the product is procured, our net technicians will be sent out to install the equipment.

Start Your Request

Please provide as much information as possible about the request or question, including account number (see Account Numbers and the Budget Process) if known at the time, business justification, location where equipment will be installed, etc. We will make all efforts to contact you within 24 hours, during regular business days/hours, with any questions about your request. This step is required to ensure that the requested product will best suit your needs.

Submit a Purchase Order Request

Technology Vendor Risk Assessment

The Third Party Review or Vendor Risk Assessment is required for all systems or services that will have access to university information.