One-Time Payment Tool

A one-time payment is a single lump sum made to employees for various reasons, such as serving as a guest speaker, proctoring an exam, substituting as a professor, or facilitating a workshop.

Student employees may also receive these payments for working events like graduation or orientation.

You can access the One-Time Payment service from eCampus. From there you can choose to:

• Submit a new request
• Review pending requests for approval
• View a list of submitted requests
• Check previous payments

How to Submit a New Request

In the “Submit a New Request” section, enter the name or Adelphi ID of the person you need to pay. A list of matches will appear; select the link under the username of the correct person.

Ensure the individual is marked as “Authorized to Work.” Then, fill out the following fields:

• Department where the work was performed
• Object code
• Amount of the payment
• Begin and end date of the work performed
• Description of services performed

After reviewing your entries you can submit the request. An email confirmation will be sent to you and the payee, as well as to the approver.

Grant Account Payments

If the payment is from a grant account, approval is required from both the manager and the Budget department.

Track Your Request

You can track the status of your request in the “Requests Submitted by Me” section.

Approvals

If you are an approver, you’ll see pending requests in the “Pending Approval Requests” section. You can choose to “Approve” or “Deny” each request and provide a reason if denied. Once a request is approved, emails will be sent to both the payee and the requester.

My Payments

In the “My Payments” section, the payee can view their payments and their current status.