On-Campus Employment

To work on campus at Adelphi University as an international student, the student must complete the following actions within three pay periods (six weeks) from the employment start date. If not completed, within the six-week timeframe, the student must stop working. The student is also responsible for maintaining employment eligibility and filing income taxes annually with the Internal Revenue Service.

1. Find a job on-campus
2. Secure evidence of employment
3. Obtain approval from International Services
4. Start working
5. Apply for a Social Security Number (report receipt of SSN to International Services)
6. Submit the Change of Personal Identification Form to One Stop Student Services Center (after receiving SSN)
7. Complete all required tax forms for the University Payroll Office (after receiving SSN)
8. Submit the necessary documents to Human Resources (after completing all required tax forms)

• Location: On-campus employment must either be performed on the school’s premises, or at an off-campus location which is educationally affiliated with the school (related to contractually funded research projects at the postgraduate level).
• Duration: On-campus employment can be used throughout the period the student is pursuing a full course of study and maintaining valid status, associated with their student visa. A student completing their course of study must stop working, effective the last day of classes per the university academic calendar, unless the student is continuing their academic studies at Adelphi and has obtained a new change of educational level I-20.
• Hours Per Week: Employment is limited to 20 hours a week while school is in session, except for official school breaks and the student’s annual vacation, when it may be full-time. The university work week begins on Monday and ends on Sunday.
• Multiple Positions: On-campus work is treated the same for the 20 hour per week limit. The total number of hours worked for all on-campus positions (adjunct teaching, teaching assistant, graduate assistantship, etc.) must total less than 20 hours per week.
• Eligibility: Students must hold valid F-1 or J-1 status at Adelphi University, be in good standing and enrolled in a full course of study to be approved for on-campus employment.

Most on-campus student jobs are listed on Handshake. Click “Job Postings” choose Position Type: On-campus, and then view available openings.

For assistance finding a job, contact the Center for Career and Professional Development at careercounselor@adelphi.edu.

Once hired, the student must request an employment offer letter from the hiring manager to provide to International Services. This letter is required by the Social Security Administration Office to apply for the SSN. The letter must be on official university letterhead, with a wet signature from the supervisor, dated within 30 days of the employment start date, and include the following: student’s legal name (as listed in their passport), job title, description of duties, employment start date, number of hours per week, supervisor contact information (name, title, contact information) and Employer Identification Number (EIN).

Once the student receives a job offer, approval must be granted from International Services before starting work.

• Students Not Previously Authorized to Work On-Campus at Adelphi and Not Issued the SSN – Submit the Social Security Number Letter request using the International Services Portal, available through eCampus. As part of the request, the student must upload a PDF of the evidence of employment (offer of employment from the hiring department at Adelphi).
• Students with SSN but not Authorized to Work On-Campus at Adelphi – Submit the Change of Personal Identification Form to the One Stop Student Services Center, followed by the Tax form process with Payroll and finally the Human Resources forms.
• Students Previously Authorized to Work On-Campus at Adelphi – Begin working immediately and no additional actions are required.
• Students Employed by AUI, Chartwells, or Follett – Students employed by on-location commercial firms that provide direct services for students on campus, such as the school bookstore or cafeteria must follow the employment authorization procedures directly with the specific employer.

The Social Security Number (SSN) is a nine-digit number issued by the Social Security Administration office to eligible noncitizens for employment purposes. To apply, the student must provide a letter from their designated school official that the student is in valid F-1 or J-1 status, is eligible to work on campus, confirms their current school status, and identifies the employer and the type of work they are or will be doing. The student must apply in person to the local Social Security Administration office within the county where they physically live. This must be done within 30 days of the date of both the employment offer letter and the International Services letter. The student must provide original documents of all required forms. If in initial status, the student must wait 2 weeks following the SEVIS registration from their Designated School Official or Responsible Officer.

• Request Letter from International Services: Submit the Social Security Number Letter request using the International Services Portal, available through eCampus. As part of the request, the student must upload a PDF of the evidence of employment (offer of employment from the hiring department at Adelphi). Once the request has been submitted, International Services will confirm the student is eligible for on-campus employment and issue the required letter to the student.
• Apply for the SSN: Gather the required documents and apply in person at your local office in the country where you physically live.
• Receipt of Card: Once the physical card has been received, the student must email International Services at is@adelphi.edu to notify the office the card has been received. International Services will then instruct the student of the next steps to take.

Following the receipt of your physical social security card, complete the Change of Personal Identification and bring the form, along with your social security card to the One Stop Student Services Center, located on the lower level of Levermore Hall.

The student will receive an email to their university-issued address from the University Payroll Offices within 2-3 days from notifying International Services they have received their SSN. The notification will include a link, password, and instructions to complete a series of electronic tax forms. If a student needs assistance with this step, they must contact the University’s Payroll Office.

Once notified by Payroll, the student must present the proper immigration documents (form I-20, I-94 arrival document and valid passport) to Human Resources and complete the New Hire Forms. Students should contact Human Resources at humanresources@adelphi.edu with any questions.

All international students employed on campus are responsible for filing annual tax forms. Federal tax filing obligations are governed by the Internal Revenue Service.  State tax filing obligations are governed by the Department of Taxation and Finances in the state you received income.

International students should contact International Services for assistance on securing on-campus employment authorization.

On-campus employment must either be performed on the school’s premises, which includes Adelphi University International, Adelphi Dining, and the University Bookstore, or at an off-campus location that is educationally associated with the school’s established curriculum or related to contractually funded research projects at the postgraduate level.

No, the last day an international student can work is the last day of classes for the semester as listed in the Adelphi University Academic Calendar.

Upon initial entry to begin a new course of study, an F-1 student may not begin on-campus employment more than 30 days prior to the actual start of classes. For transfer students, the student may begin employment at the transfer-in school after the transfer release date.

Yes, however, the total number of hours for all on-campus positions combined must be less than 20 hours per week while school is in session.

An international student can work up to 20 hours per week while school is in session, and full-time during official university breaks (with prior approval from Human Resources).

An international student can not be authorized for on-campus employment while on OPT. The student would need to be hired for a position directly related to the academic major and be authorized as a staff employee by Human Resources while engaged in Post-Completion OPT.