Automated Time and Attendance System

For each new pay period, you will receive an email notification when your employee has submitted a timesheet. You will log in to CLASS to review and approve submitted timesheets.

You can log into CLASS at any time to review your team’s submitted and past timesheets.

All timesheets must be approved no later than the Wednesday following the pay period’s end.

You may “reject” a timesheet (instead of approving it). Be sure to include a note in the comments section to explain the correction or modification needed. This will alert your employee via email that an adjustment is needed and reopen the timesheet for them to make edits and resubmit it.

Employees and managers should continue to submit, confirm and approve paid time off using Adelphi’s PTO tool.

All approved PTO will automatically pre-populate in a timesheet in real-time via integration with our online PTO Portal.

If any PTO reflected on a timesheet is incorrect, the employee should contact Human Resources to request an adjustment.

Overtime, if applicable, will be calculated automatically by the online system and sent directly to payroll.

The automated online time and attendance system uses the same delegated access as the online PTO portal. If you have already set a delegate in the PTO portal, the same delegate will automatically be assigned to approve your employee timesheets.

See our Manager PTO Guide for more details.

New electronic timesheets become available in CLASS as early as 8:30 am on the Saturday of each new pay period. On each Monday of a new pay period, your non-exempt, non-union, and Local 153 employees will receive an email with a link to access their timesheets for the upcoming pay period:

1. Employees will enter their hours worked into the electronic timesheet.
2. Any approved PTO taken will be automatically populated and should be reviewed for accuracy.
3. Any overtime, if applicable, will be calculated automatically and sent directly to payroll.
4. At the end of each pay period, employees will submit their timesheets electronically.
5. As a manager, you will receive an email alerting you to a submitted timesheet that requires your review and approval.

• New electronic timesheets become available in CLASS as early as 8:30am on the Saturday of each new pay period.
• You will receive an email with a link to your timesheet for the upcoming pay period on each Monday of a new pay period.
• You may log into CLASS at any time to view your current and past timesheets. Only the current pay period will be accessible for entries.

1. Enter your hours worked into the electronic timesheet for the current pay period.
2. Any approved PTO taken will be automatically populated and should be reviewed for accuracy.
3. Any overtime will be calculated automatically and sent directly to payroll.
4. Submit your timesheets electronically at the end of the pay period. Your manager (or their delegate when away) will receive an email alerting them to your submitted timesheet.

Completed timesheets must be submitted no later than the Monday following the pay period’s end.

Let your manager know so they can “reject” your timesheet for you. You will receive an email when your timesheet is “rejected” and your timesheet will reopen for you to make edits and resubmit it.

If your manager would like you to make a correction to a submitted timesheet, they may “reject” your timesheet, using comments to explain why. You will receive an email when your timesheet is “rejected” and your timesheet will reopen for you to make edits and resubmit it.

Managers are able to delegate approval access to another manager while they are away using an option built into Adelphi’s PTO tool. Their delegate in the PTO portal will also be assigned to approve their employees’ timesheets.

• All paid time off must continue to be requested, approved and confirmed in Adelphi’s PTO tool.
• All approved time off will automatically populate into your electronic timesheet in real time via the system’s integration with the PTO tool.
• You won’t need to enter PTO separately into your electronic timesheet, but you should review it to ensure accuracy.

If any PTO reflected on a timesheet is incorrect, you should contact Human Resources to request an adjustment.

Overtime, if applicable, will be calculated automatically and sent directly.