Presentation Guidelines

Guidelines for Traditional Paper Posters

• Plan to create a poster presentation that will fit a 4 x 6 ft hardboard
• Important information should be readable from about 10 feet away
• Keep the title short and the total word count of about 300-800 words
• Use bullets, numbering and headlines for easy readability
• Use graphics, color and fonts effectively
• Include acknowledgements, your name and your institutional affiliation

Roundtable Presentations

Roundtable presentations will take place in a setup similar to an electronic poster presentation, except that 4-6 people will be able to sit at a table with you and a digital monitor that can connect to your laptop or your smartphone.

The main difference between a roundtable and a regular poster session is that you will be presenting a short PowerPoint presentation, and your emphasis is on group discussion. This means people can walk around freely in the Roundtable room to any of the 6 different presentations, moving from one presenter to another, and you will be able to interact with them as you please.

Prepare a short presentation (3-5 slides) that highlights your research or project in a few minutes. Remember that the main goal is to interact with other scholars, not convey as much information as you can.

For research presentations, make sure you include:

• Title, authors and affiliation.
• Background and purpose: description of the problem, study objectives, research question(s) and/or hypotheses,
• Methods: study design, participants, data collection, measures and analyses,
• Results: main results where possible in figures and tables,
• Conclusions and implications: description of the main outcome(s) of the study and implications for practice, policy, or further research.
• Include some discussion points for your audience

For non-research presentations, make sure you include:

• Title, authors and affiliation.
• Background and purpose of the presentation,
• Key points you wish to share,
• Conclusions from and implications of your presentation for practice, policy, or research,
• Include some discussion points for your audience.

Use a limited amount of text, in a large font so that people can read it from a few meters away.  Use large figures and tables. The digital presentation format makes it possible to use video in your presentation.  However, if you choose to do so, make sure to embed the video in your PowerPoint presentation, do not use separate files. Also, remember to keep your presentation brief, you only have a few minutes in total. Use your time to interact with your audience.

Please come 30 minutes before your scheduled session begins to set up your presentation. A tech support person will be available to help you set up. This will include:

• Downloading the airmedia app to your laptop or your smartphone
• Key in the IP address and the presentation code
• Test your presentation
• You will not be able to use a USB for the presentation. Bring your laptop or smartphone to the session.

We strongly advise you to bring printed handouts of your presentation for people to take with them, or for them to check out your presentation while you may be talking to others.

Oral Presentations

Oral presentations will take place in 9 parallel sessions during the conference. Three oral presentations are assigned to each session. The session will be 65 minutes long and each oral presentation is allotted 20-21 minutes. You should plan to speak for no more than 18 minutes and leave time for questions.

Each room will be equipped with a computer video projector and a computer. We recommend that you visit your speaker ready room before your presentation to verify your presentation for compatibility and proper operation. We also suggest that the presenting author bring his/her own laptop and a USB thumb drive with the presentation materials as back up.

Prepare a powerpoint presentation of 12-15 slides so you could show no more than 1 slide per minute of speaking time and have some time for questions. Use best practices in designing your presentation:

• Keep it simple. The less clutter you have on your slide, the more powerful your visual message will become
• Limit bullet points and text, in a large font so that people can read it from a few meters away. It is better to prepare a written handout that highlights your content than filling your slides with a great deal of text.
• Use high quality graphics and limit use of transitions and animations.
• Choose the same font set throughout and use no more than two complementary font. Sans-serif fonts (Arial or Helvetica) are generally best for powerpoints.
• Use appropriate chart and tables and use.

For research presentations, make sure you include:

• Title, authors and affiliation.
• Background and purpose: description of the problem, study objectives, research question(s) and/or hypotheses,
• Methods: study design, participants, data collection, measures and analyses,
• Results: main results where possible in figures and tables,
• Conclusions and implications: description of the main outcome(s) of the study and implications for practice, policy, or further research.
• Include some discussion points for your audience

For non-research presentations, make sure you include:

• Title, authors and affiliation.
• Background and purpose of the presentation,
• Key points you wish to share,
• Conclusions from and implications of your presentation for practice, policy, or research,
• Include some discussion points for your audience.