Refunds

If a credit balance results from the posting of federal or state financial aid, Adelphi will automatically refund this amount as required by law. Once all of your financial aid has been applied to your account and a credit balance exists, a refund will be issued within 7-10 business days.

You must select a disbursement method for any refunds you will receive.

If you decide to withdraw or change your class registration by adding or dropping courses for a specific semester, this could make you ineligible or over-awarded for all or part of your financial aid. If any of the actions listed below are applicable to you, please contact the One Stop Student Services to see if there has been or will be an adjustment to your student account:

• adding courses
• dropping courses
• have requested or will be requesting a reduction in your Federal Direct Loan, Federal Direct PLUS Loan, or alternative loan(s).

Refunds are computed as of the date the Registrar is notified of the withdrawal. The date of the request will determine the tuition liability for the semester. Nonattendance in a course does not constitute an official withdrawal. Students will be held responsible for payment of all tuition and fees until an official withdrawal is presented to the Registrar.

Refunds do not depend on the number of class sessions held or attended. Failure to complete payment is not an official withdrawal. A student who is suspended or dismissed or who withdraws when under investigation for misconduct shall not have tuition refunded for the semester in which such action is taken.

All refunds of credit balances must be requested from the One Stop Student Services. All students who withdraw from the University prior to the first day of classes will receive a credit for all tuition and fees, less the mandatory withdrawal fee.

Any credit existing from an Alternative Loan as a direct result of a partial (drop) or full withdrawal, where institutional charges have been reduced or eliminated will, in the best interest of the student, be returned to the lender in accordance with University policy.

Refer to the refund schedule down the page

When a student with federal student aid withdraws from college before completing a term, an institution is obligated to calculate the amount of federal aid the student earned and return unearned federal aid.

Adelphi University’s Refund Policy conforms to the updated version (Section 668.22) of the Higher Education Amendments of 1998. Students who cease to be enrolled at the University and have Federal Title IV assistance that has been credited or could have been credited to their account, will be subject to the above federal policy regarding possible return of Title IV funds awarded, and Adelphi University’s policy regarding the possible return of Institutional aid awarded. Once the student has completed more than 60% of the enrollment period, the student has earned 100% of the Title IV funds they were scheduled to receive during that period. These requirements do not apply to a student who does not begin attendance or changes their enrollment.

Federal regulations specify how Adelphi University must calculate the amount of Title IV aid that a student has earned as of the date they withdrew from the University. Calculations may result in a reduction of the student’s Title IV aid to reflect the percentage of the period of enrollment that the student attended. Based on these calculations, the University and/or the student may be required to return any unearned federal assistance. If an account balance results from these adjustments, the student is responsible for payment to the University. A Medical Leave of Absence does not exclude a student from this calculation. When a student withdraws during the semester, the amount of Title IV assistance that a student has earned up to the point of withdrawal is determined on a pro rata basis. For example, if a student completes 25% of the enrollment period, the student will earn 25% of the federal assistance they were originally scheduled to receive.

Unearned Title IV funds will be returned in the following order:

• Unsubsidized Direct Loans
• Subsidized Direct Loans
• Direct PLUS Loans (Parent or Graduate)
• Federal Pell Grants
• Federal Supplemental Educational Opportunity Grants (FSEOG)

Examples of Return of Title IV Calculations

In the following examples, the fall semester begins on August 26 and ends on December 19 and is 111 days.

The amount of the refundable institutional charges (and/or possible reduction of outstanding balance) will be set by school policy. For information about the refund schedule please see https://www.adelphi.edu/aid/payments/refunds/.

Example 1
Student A is an Undergraduate student. On September 9, they dropped all classes via CLASS. Student A therefore attended 15 days of the semester and has earned 13.5% of their federal financial aid (15 days divided by 111 days = 13.5%).

Student A’s College Financing Plan consists of:

Student A received federal aid in the Total Net Amount of $6,920. As Student A completed 13.5% of the semester, they earned $934 (13.5% multiplied by $6,920 = $934). According to the federal calculation, the University must return the remaining 86.5% of their federal aid, $5,986, to the Department of Education in the order and amounts shown in the table below.

Example 2
Student B is a traditional MBA Graduate student in the School of Business. On November 1, Student B dropped all their classes via CLASS. Student B attended 68 days of the fall semester and has earned 61.3% of their federal financial aid (68 days divided by 111 days = 61.3%).

Student B’s College Financing Plan consists of:

Since student B has completed 61.3% of the semester, which is more than 60% of the enrollment period, the student has earned 100% of the Title IV funds they received and no funds need to be returned to the Department of Education.

Students approved for Medical Withdrawal might have a credit posted to their account to be applied toward future semesters. All unused credit will be forfeited after one year of issuance and tuition and fee charges will not be refunded. Students who withdraw from the University for medical reasons will be dropped from all of their courses. Students wishing to return after a Medical Withdrawal must submit medical documentation clearing them for return to the Office of Academic Services and Retention. Adelphi University retains the right to obtain supplemental medical information.

Our Residence Hall Agreement states that [housing] is binding from the date of occupancy to the end of the current academic year. The agreement period begins at 10:00 a.m. on the day before the first day of classes and ends 24 hours after the resident’s last exam or 5:00 p.m. on the last day of final examinations, whichever is earlier.

A resident who wishes to be released from the Residence Hall Agreement must submit the appropriate housing cancellation form and pay an early housing cancellation fee of $750. This cancellation fee will be waived only upon written submission of documented reasons that verifiably prevent the student from living on campus (mid-year graduation, official University withdrawal, study abroad, student teaching, military service or official University leave of absence).

Residents who wish to appeal the cancellation fee for other verifiable reasons that prevent the resident from living on campus may submit the cancellation appeal form along with appropriate documentation. Any such consideration of an appeal will be made on a case-by-case basis.

In addition to paying the $750 cancellation fee, any refund of housing fees for a given semester will be determined according to the University’s standard refund schedule in effect, minus any housing deposit and residence hall activity fees, which are non-refundable.